Feb 22, 2015

Posted by | Comments Off on Choosing The Right Tech For Your Small Biz

Choosing The Right Tech For Your Small Biz

In today’s highly competitive environment, which technology to adopt can be a make or break decision for small business owners. Many choose to stick with what they know, losing out on valuable advantages to be gained by technological advances. As their competitors soar ahead, their technology becomes older, more outdated, and eventually obsolete, along with their business. Others choose to jump on the bandwagon too quickly, switching their systems over to unreliable technology that has not been fully tested. They lose time and business as they try to make the flawed systems work for them and all the while see their competitors adopt a similar technology with all the kinks ironed out! It can be maddening trying to make any choice, but there are a few tried-and-true techs that have emerged recently with the potential to give any small business a real boost.

Get Your Head in the Cloud

Perhaps the hottest trend of the last year is moving file systems to the cloud. This electronic filing cabinet allows for easy searching from any device. Documents are available anytime, anywhere without having to rifle through endless paperwork. They can also be made keyword-searchable, so staff can find all relevant documents in minutes rather than hours. This saves business owners time, hassle, and even offers protection against office fires and other damages to important records. It also permits greater flexibility for working at home or on the road, since files are equally accessible from everywhere. There are many other useful applications of the cloud as well, such as scheduling, quote production, customer management, and so much more.

Save on Backend Productivity Tools

            Many businesses turn to expensive HR and accounting software for no other reason than its familiarity. Unfortunately, this software often provides more cost than use and is rapidly becoming outdated. There are many more inexpensive, user-friendly options out there that constantly keep up to date. Put more money toward what matters in your small business by adopting tools like FreshBooks or Intercom to take care of your backend needs for less. Both of these programs, and many more, have been developed by startups for the specific needs of small business owners, and more are being created every day. Do some research to find the best fit for your business.

No Need for Pricey POS

            Every transaction a small business may need to process can now be handled by any tablet or smartphone with just a few clever apps. In this post-cash era, there are an ever increasing number of free and premium apps that make it easy to collect money from clients, customers, and even friends. Square is one such app that lets anyone from your local coffee shop to the lemonade stand down the street accept credit card payments with their free portable credit card reader that plugs into any smartphone or tablet. For retailers who operate both online and in person, apps like Shopify simplify record keeping by syncing both types of sales. There are even apps that allow you to offer financing to customers for big ticket purchases!

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Feb 14, 2015

Posted by | Comments Off on IT Support Packages – The Importance of Automating Business Processes

IT Support Packages – The Importance of Automating Business Processes

image002In this digital age, every business has to exploit all opportunities to be efficient and productive. It is safe to assume that you are using computers because everyone does in this generation. If your business has a complex IT infrastructure, managing things yourself can be difficult and sometimes tedious. In my own business, I recently enlisted the help of a company who offer IT support packages to help you shoulder the burden, dealing with everything from network configuration to cloud computing issues, VOIP phone systems and everything in between.

Automating business processes through information technology

Every business wants to be productive and this can only be achieved if your staff is efficient. By developing automated processes, you will lift a lot of the burden from your staff because the computers will do most of the work. Your staff becomes free to attend to more important responsibilities since the computers can run the reports, track finances, monitor sales and progress and create queries. Your computers will do more than answer queries; they can actually perform various actions on the data that exists in your database, with various cloud computing solutions allowing you to access your company’s network even if you are not physically present at the office. Accessibility will increase productivity because you can get most of the work done while you are at home.

Enhancing communication through information technology

Communication is very critical in an organization because it allows work to get done. If there is no communication, it is very likely that you will miss appointments and meetings which can result into lost opportunities. However that there are tools for effective and efficient communication. Setting up an intranet site is one of the ways to build a network that can communicate new information. Instead of waiting for input from your staff, you can easily set up a “What’s new” section so that information can be shared in real time. This will ensure that projects will run smoothly and efficiently even if there is no face-to-face interaction.

Instant messaging as a valuable tool for a business

Everybody is using emails today for fast and reliable communication. Your organization is certainly using emails to communicate with clients and suppliers but a better idea would be instant messaging. Instant messaging within an organization will provide faster and more immediate answers than emails. Do you know that instant messaging can be integrated into your system so that you will know if your employees are their desks doing work or if they are in a business meeting? Knowing who is available at the moment will save you valuable time. Prosyn can provide you with the solution to enhance your inter-office communication system.

IT support package has revolutionized the way that accounting, communication and marketing used to be done. Modern software packages can simplify most of the standard operations of your business. Information technology has all but leveled the playing field between SME’s and established corporations because they can take advantage of the tools provided by the system. Prosyn provides businesses with tools like customer relationship management, management information systems, inventory control and data protection whose advantages used to be limited to the multi-national corporations.

If you’d like to know more about all this, check out this article: http://en.wikipedia.org/wiki/Technical_support

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